Reads PDFs and estimates
Tender documentation, estimates, specifications and forms, including long multi-page files.
AI document processing system
Most document work is the same every time: open the PDF, find the fields, retype them into a spreadsheet or a CRM and match line items to your own catalog. I build systems where AI does the reading and code does the checking. The largest one is a tender system for Conteria: it finds public tenders, reads the tender documentation and breaks the estimate down into items from the company catalog.
- Price
- from $1,500
- Timeline
- 2–4 weeks to the first working version
- Format
- contract, staged payments
What the system does with documents
Extracts the fields you need
Dates, amounts, quantities, parties and requirements become structured data instead of another document.
Matches items to your catalog
Lines from an estimate are matched to your products, so the team starts from a draft instead of a blank sheet.
Feeds the pipeline
Results go to the CRM, a proposal draft or a report. In the Conteria system it is one workspace from tender to deal.
Watches the inbox
Replies and attachments are picked up from the mailbox and linked to the right deal.
Keeps a person in the loop
Uncertain matches are flagged for review instead of being guessed.
Accuracy first
The model reads and classifies, but it does not have the last word. Extracted values are validated by code: formats, totals and catalog matches. Anything that fails a check goes to a person.
We start with a sample of your real documents and measure how many fields come out right before the system touches live work.
The stack depends on volume: Python with Django or FastAPI, background jobs in Celery, PostgreSQL, and OpenAI or DeepSeek models. The Conteria system runs on Django, React and Celery.
Related cases.
Timeline and price
from $1,5002–4 weeks to the first working version
From $1,500 for one document type with field extraction and a review step. More document types, catalog matching and CRM integration add to the scope. The quote is fixed in the contract after a free call.
Get a quote- A free 30-minute review of your task and an estimate of timeline and price the same day
- A contract with fixed scope, timeline and cost
- Payment by stage and a demo of the working part every week
- The code and access stay with you, 2 weeks of support after launch are included
- 01Task review
Free, 30 minutes on a call or in Telegram. An estimate of timeline and price the same day.
- 02Contract and spec
I fix the scope, timeline and cost. I work as a registered self-employed professional.
- 03Development in stages
Payment by stage, a demo every week — you see what you’re paying for.
- 04Launch and support
I hand over the code and access; 2 weeks of support are included.
FAQ
How much does AI document processing cost?
From $1,500 for one document type with extraction and a review step. The final quote depends on document types, volume and integrations.
How accurate is it?
It depends on your documents, so we measure it on a sample of your real files before launch. Values are validated by code, and uncertain ones go to a person.
Can it handle scanned documents?
Scans need text recognition first, and quality depends on the scan. We check it on your samples during the pilot.
Can it work with RFPs and tenders?
Yes. The Conteria system finds public tenders, reads the documentation and breaks the estimate down into catalog items.
Where is the data stored?
On your server. Documents are sent to the AI provider only for processing, and the provider is chosen with your data policy in mind.
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Next step
Tell me what your team still does by hand
Describe the task in a couple of sentences. The same day I’ll tell you how to solve it, what it costs and how long it takes. The first call is free.
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